Eastern Health - Careers

Job Details * This vacancy is now closed *

Job Title:

Secretary I

Posted Date:

1/19/2023

Closing Date:

1/26/2023

Functional Discipline:

Centre for Nursing Studies

Education Level:

None specified

Job Description

Location: Center for Nursing Studies Secretary I Centre For Nursing Studies Temporary, Full (until September 30, 2023, with possible extension) 11697DIF

Hours	75 bi-weekly (8-hour days)
Salary	CG25, ($22.85 - $25.18)
Competition Number	2023000447
Posted Date	19 January 2023
Closing Date	26 January 2023

About Us
Eastern Health is the largest, integrated health authority in Newfoundland and Labrador employing approximately 13,000 dedicated employees and serving a population of more than 300,000 people. The authority offers the full continuum of health and community services including public health, long-term care, community services, hospital care and unique provincial programs and services. At Eastern Health we pride ourselves on providing the highest quality care and service possible to the people in our communities, in our region, and in the province. To do that, we employ qualified, competent and caring individuals who are dedicated to their professions and to our vision of Healthy People, Healthy Communities.

Job Summary
Reporting to the Associate Director, the Secretary I provides secretarial support to the Non-Degree Programs at the Centre for Nursing Studies (CNS). The Secretary I electronically formats and produces correspondence, student handbooks, brochures, reports and course materials, and is responsible for the electronic and paper distribution of those materials. This position is the point of contact for current and potential students who responds to inquiries regarding admission requirements, course offerings, etc. The Secretary I schedules and coordinates events and meetings, and provides support to various committees, recording, preparing and distributing minutes, agendas, and documentation. The Secretary I assists the Registrar with data entry and the processing of applicant files, and organizes and maintains a confidential electronic and paper filing system. The Secretary I ensures that all pre-clinical requirements for students have been received and electronically entered into the Health Sciences Placement Network (HSPnet) and is responsible for the follow-up and maintenance of this data. The Secretary I coordinates and ensures security access to clinical areas, as well as Meditech and Pyxis applications for current students entering clinical areas. The Secretary I is responsible for the electronic preparation and revision of examinations, using a ParTest data system and ProctorU. The Secretary I also completes payroll processing in the absence of the Administrative Assistant. The incumbent will take initiative to organize and establish work priorities, and other related duties as required.

Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Occasionally lifts objects weighing less than 10 lbs.
Constantly sits, but work provides the opportunity to occasionally stand and walk within the office environment.
Occasionally required to bend and stretch to perform work.
Constantly required to perform fine finger/precision work while using a computer mouse.

Job Qualifications
Successful completion of a two-year Office Administration program OR completion of a one-year Office Administration program from an approved/recognized college supplemented by two years' experience within the last four in a progressively responsible clerical role is required.
Experience working in a role responsible for the recording, transcription, preparation and distribution of meeting minutes and agenda for a committee or other recurring meeting group is required.*
Experience working in a role responsible for document/letter preparation and formatting is required.*
Successful completion of an approved/recognized medical terminology course is required.
Demonstrated proficiency in Microsoft Office, Excel, PowerPoint and Outlook is required.
Demonstrated proficiency in HSPnet Provincial Data Network, Meditech, Pyxis, ParScore and ParTest applications is an asset.
Demonstrated excellent oral and written communication skills and interpersonal skills are required.
Demonstrated excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment are required.
A satisfactory record of work performance is required.

*A skills assessment will be administered by the department of human resources.

**Proof of a current office administration program and a medical terminology is required. To be considered current, they must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form.

*** If medical terminology isn't current, a medical terminology test may be administered by the Human Resources Client Services Department.

Employees, to review your attendance record please refer to your employee portal on the Intranet for details. The attendance record is only available to employees who are currently in positions that accumulate sick time.

If this is an internal posting only, only applicants of the Eastern Health NAPE HS Regional Bargaining Unit will be considered. If this is an internal and external posting, all applications will be accepted and preference will be given to those qualified candidates who are internal to the Eastern Health NAPE HS Regional Bargaining Unit.

NAPE employees should note that as per Article 15, NAPE Pilot Project, employees who are "offered a position shall immediately advise the employer of their decision to accept the appointment". Employees requiring further details of the position must obtain this in advance of the job offer.

Eastern Health requires internal employees applying on unionized clerical/administrative positions to have their educational documents on file and any required testing completed before the closing date of the competition (exception is the medical transcription test, which can be completed per competition). If you do not have your educational documents on your employee file, you should attach them when applying online or e-mail them to employment@easternhealth.ca. If testing is required contact Recruitment in your local area.

Apply online at https://employment.easternhealth.ca

Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment 777-7777 ext 5-2 immediately

To become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.

Contact Information for Recruitment Related Inquiries:

Telephone: (709) 777-7777 (5-2) or 1-800-563-3693

Email: employment@easternhealth.ca. Applications/resumes are not accepted at this email address.

If you are no longer interested in the position, you can withdraw your application by emailing employment@easternhealth.ca as soon as possible.

Eastern Health is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.

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