Eastern Health - Careers

Job Details * This vacancy is now closed *

Job Title:

Clerk Typist III

Posted Date:

5/23/2023

Closing Date:

5/30/2023

Functional Discipline:

Primary Health Care

Education Level:

None specified

Job Description

Location: Multi-Site - Conception Bay North: Primary Site - Carbonear Community Services Clerk Typist III Family Care Team Primary Health Care/Chronic Disease Prevention and Management Program Permanent, Full-Time 24444POS

Hours	75 bi-weekly (8-hour shifts; days, evenings, weekends)
Salary	CG-26 ($24.06 - $26.63 per hour)
Competition Number	2023002883
Posted Date	23 May 2023
Closing Date	30 May 2023

About Us
Eastern Health is the largest, integrated health authority in Newfoundland and Labrador employing approximately 13,000 dedicated employees and serving a population of more than 300,000 people. The authority offers the full continuum of health and community services including public health, long-term care, community services, hospital care and unique provincial programs and services. At Eastern Health, we pride ourselves on providing the highest quality care and service possible to the people in our communities, in our region, and in the province. To do that, we employ qualified, competent and caring individuals who are dedicated to their professions and to our vision of Healthy People, Healthy Communities.

Job Summary
This position reports to the Regional Manager for Primary Health Care and is responsible for the overall administrative support to the Family Care Team in the provision of primary health care services, with potential support to alternate sites using a hub and spoke model. The Clerk Typist III is responsible for general clerical, secretarial and receptionist support to the management and staff of the Family Care Team. The position will involve a wide range of clerical and administrative tasks including but not limited to: maintenance and support of the Med Access electronic health record (EMR), client registration, appointment procurement and confirmation of appointment times with clients, distribution and filing of correspondence, filing of loose reports, copying of reports, record retrieval, release of information, processing of and sending referrals, coordinating meetings, taking and preparing minutes, and data entry. Other computer programs/systems utilized may include but are not limited to all Microsoft Office Applications; Client and Referral Management System (CRMS); Meditech; Provincial Client Registry/Unique Personal Identifier; Client Index Database and Inter-site Transfer of Client Records Database. Other duties include answering phones, ordering, receiving, stocking supplies, and other related tasks. This position may also be responsible for payroll functions including payroll and mileage data entry, maintaining attendance and leave balance records as well as changes to schedules/records, printing of requests/changes, and contact with timekeepers.

Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Regularly lifts objects weighing less than 5 lbs. and occasionally up to 10 lbs.
Work provides the opportunity to occasionally stand and walk within the office environment and requires bending, stretching, etc., to retrieve and return files.
Constantly performs repetitive fine motor skills while sitting and using a computer and mouse for typing.
Regularly to constantly uses bilateral, repetitive fine finger/precision work (i.e. typing/mousing) on the computer (seated at a workstation).

Job Qualifications
Successful completion of a two-year Office Administration program OR completion of a one-year Office Administration program from an approved/recognized college supplemented by two years of experience within the last four in a progressively responsible clerical role is required.
Demonstrated proficiency in Microsoft Office, Excel, PowerPoint and Outlook is required.
A satisfactory record of work performance and attendance is required.

*Proof of a current office administration program is required. To be considered current, they must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form.

*The successful candidate must be willing to complete Electronic Medical Record (EMR) training upon commencing the position.

Employees, to review your attendance record please refer to your employee portal on the Intranet for details. The attendance record is only available to employees who are currently in positions that accumulate sick time.

If this is an internal posting only, only applicants of the Eastern Health NAPE HS Regional Bargaining Unit will be considered. If this is an internal and external posting, all applications will be accepted and preference will be given to those qualified candidates who are internal to the Eastern Health NAPE HS Regional Bargaining Unit.

Eastern Health requires internal employees applying on unionized clerical/administrative positions to have their educational documents on file and any required testing completed before the closing date of the competition (exception is the medical transcription test, which can be completed per competition). If you do not have your educational documents on your employee file, you should attach them when applying online or e-mail them to employment@easternhealth.ca. If testing is required contact Recruitment in your local area.

Apply online at https://employment.easternhealth.ca

Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email, please contact Recruitment 777-7777 ext. 5-2 immediately.

To become a part of our team, please submit an updated resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.

Contact Information for Recruitment Related Inquiries:

Telephone: (709) 777-7777 (5-2) or 1-800-563-3693

Email: employment@easternhealth.ca. Applications/resumes are not accepted at this email address.

If you are no longer interested in the position, you can withdraw your application by emailing employment@easternhealth.ca as soon as possible.

Eastern Health is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.

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