Eastern Health - Careers

Job Details * This vacancy is now closed *

Job Title:

Clerk IVB

Posted Date:

9/25/2023

Closing Date:

10/2/2023

Functional Discipline:

Centre for Nursing Studies

Education Level:

None specified

Job Description

Location: L. A. Miller Center Clerk IVB (TEAM LEAD) *Revised Post Centre For Nursing Studies Southcott Hall Temporary, Full Time (Until August 31, 2024 with the possibility of extension) 06304DIF

Hours	70 bi-weekly (8-hour shifts; days)
Salary	CG-29, ($26.54 - $29.48)
Competition Number	2023005427
Posted Date	25 September 2023
Closing Date	2 October 2023

About Us
Newfoundland and Labrador Health Services (NL Health Services) brings together five former separate health entities - Eastern Health, Central Health, Western Health, Labrador-Grenfell Health, and the Newfoundland and Labrador Centre for Health Information. The creation of a provincial health authority was announced following recommendations from Health Accord NL.

NL Health Services is responsible for delivering health and community services to more than 528,000 people living in Newfoundland and Labrador and employs over 21,000 people.
NLHealthServices.ca

Job Summary
The Centre for Nursing Studies (CNS) is the largest nursing school in Newfoundland and Labrador. Programs offered include a four-year BScN (Collaborative) Program and an LPN Bridging option,offered in partnership with Memorial University Faculty of Nursing and Western Regional School of Nursing,a five-semester Practical Nursing Program,Re-entry Programs for RNs and LPNs,an IEN Bridging Program and Post-Basic Courses/Programs for RNs and LPNs.

Applications are invited for the temporary, full-time position of Clerk IVB. Position responsibilities include:
Provides administrative support to the Director and Associate Directors while exercising discretion and confidentiality.
Electronically prepares and distributes correspondence, reports and directives (e.g., CNS Annual Report, annual Canadian Association of Schools of Nursing (CASN) survey).
Assists with the organization of Faculty Development Days, other professional development sessions and special events.
Records, prepares and distributes the minutes, agenda, and other documentation required for Academic Council, and other committees.
Accepts, assists and/or redirects inquiries from the public, EH and Government of NL departments, schools of nursing and other agencies.
Utilizing the EH procurement card, is responsible for conference/workshop/education registration, travel arrangements, and other administrative purchases; reviews and manages financial transactions through the Spend Dynamics online tool.
Assists the Director in coordinating and managing Infrastructure (repairs and renovations) and Environmental Service's needs.
Orders equipment and submits service desk requests to HTDM/NLCHI (EH) and ITS (MUN) for information technology needs.
Annually confirms and records valid CRNNL registration of all faculty.
Assists with the preparation and distributes faculty teaching assignments.
Responsible for all aspects of payroll, including the preparation and electronic submission of attendance, including hours worked by faculty in other non-CNS departments.
Assists the CNS Management team with tasks related to HR, budget, development and revision of policies and procedures, etc.

Supervisory Duties
Supervisory role which works closely with the CNS Management team, to provide direction and address challenges within a team of clerical staff (7 other staff members) for all CNS programs.
Coordinates and supervises the work of the team,?which includes but is not limited to delegating and reviewing tasks to ensure that timelines are met with efficiency and accuracy.
Orientates and mentors' new clerical staff, coordinating and/or providing on-the-job training and feedback to ensure optimal performance.?
Identifies training and development needs, providing onsite education as required.
Approves clerical staff leave requests, while ensuring that an adequate pool of staff is available.
Monitors and ensures that the shared network drives and CNS mini web are relevant.
Reviews, develops, and revises office procedures to ensure relevance, efficiency and quality.

Job Qualifications
Successful completion of a two-year Office Administration program from an approved/recognized college is required.
Successful completion of an approved/recognized medical terminology course is required.
Minimum of five years of experience within the last seven in a progressively responsible administrative role is required.
Demonstrated proficiency in Microsoft Office, Excel, PowerPoint and Outlook is required.
Demonstrated strong leadership skills and the ability to mentor others.
Demonstrated initiative and the ability to work independently with minimal supervision.
Demonstrated strong organizational skills and the ability to prioritize work effectively.
Demonstrated ability to build and maintain effective working relationships.
A satisfactory record of work performance and attendance is required.

*Proof of a current office administration and medical terminology is required. To be considered current, the program and course must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form.

*This is a revised reposted position. If you have already applied your application is on file for consideration.

Apply online at https://employment.easternhealth.ca

Upon successfully applying for a vacancy then you will receive a confirmation email. If you do not receive this email please contact Recruitment 777-7777 ext 5-2 immediately

To become a part of our team, please submit an up to date resume/cover letter or application form online, clearly demonstrating how you meet the required qualifications. Include your current mailing address, day-time contact number, e-mail address, competition and employee number if applicable.

Contact Information for Recruitment Related Inquiries:

Telephone: (709) 777-7777 (5-2) or 1-800-563-3693

Email: employment@easternhealth.ca. Applications/resumes are not accepted at this email address.

Eastern Health is committed to inclusive and barrier-free recruitment, selection, and onboarding processes. We will be happy to work with applicants requesting support during the process. If you have any questions, feel free to contact our Recruitment Line at 777-7777 press 5 then press 2 (long distance 1-800-563-3693) outlining how we can help.

If you are no longer interested in the position, you can withdraw your application by emailing employment@easternhealth.ca as soon as possible.

EXTERNAL APPLICANTS: We thank all applicants for their interest, however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Certificate of Conduct from the RCMP or local Police (Vulnerable Sector Check may be required), educational documents, registration/licensure if applicable and Social Insurance Number.

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